Project Information Coordinator

• Type: Contract
• Job #2712

Project Information Coordinator
Auckland CBD- 5 days in office
Hourly Rate Contract, ASAP to March 2027
Immediate start

We’re working with a major infrastructure programme in Auckland to secure a Project Information Coordinator to play a key role in driving structure, governance, and consistency across a complex, multi-project environment.

This is a hands-on, programme-level role sitting between a Project Coordinator and Document Controller; ideal for someone who thrives on bringing order to complexity and enjoys working across multiple stakeholders and delivery partners.

The Opportunity

• Join a large-scale, high-profile infrastructure programme
• Take ownership of information and document management practices across multiple workstreams
• Play a key role in improving systems, workflows, and governance
• Opportunity for longer-term or permanent progression

Key Responsibilities:

Information & Document Management

• Lead and maintain document management systems (EDMS)
• Establish and embed document control governance, workflows, and standards
• Manage SharePoint structure, access, and user groups
• Support consistency across multiple projects and delivery phases

RFI & Workflow Management

• Own and manage RFIs end-to-end
• Track, report, and drive closure of outstanding items
• Provide regular reporting to programme stakeholders

Programme Coordination Support

• Work across multiple project streams (design through to delivery)
• Support coordination activities where required
• Help standardise processes across teams and partners

What We’re Looking For:

Core Experience

• Background in project coordination and document control
• Experience in large infrastructure or complex programme environments
• Strong understanding of EDMS, workflows, and governance frameworks

Systems & Tools

• Exposure to Procore (or equivalent systems) highly desirable
• Strong SharePoint capability (structure, permissions)
• Knowledge of P6 or MS Project beneficial
• Experience with document management platforms

Working Style

• Proactive and confident — comfortable driving outcomes and holding stakeholders accountable
• Able to operate across multiple teams, vendors and organisations
• Comfortable in a fast-moving, complex delivery environment

The Detail

• Immediate start preferred
• Contract through to March 2027 (with potential to extend or go perm)
• Auckland CBD location (5 days on-site preferable)

Why Apply?
This is a great opportunity to step into a programme-wide role where you can genuinely shape how information is managed across a major infrastructure delivery environment with strong visibility and impact from day one.